Once upon a time we managed our lives and ran our businesses without email, but today, email is an important communication tool. Today we send and receive important messages through email. We often receive our bills through email. And of course, there is all of that spam.
In this article, I want to talk about how to organize your email and keep your inbox clean. I’m not really addressing spam in this article. That’s a whole topic by itself that we have covered before.
It’s important to keep your email clean and organized because the more email you have stored, the slower your email program will run. Some older email programs have maximum size limits and if you hit that maximum size, not only can you not get any new email, you can’t even access the email in the file and you’ll need to get us involved to get your email back.
If you use webmail it’s important to keep your inbox clean because you have a maximum amount of storage.
First, let’s look at what types of email are in your inbox. The emails in your inbox generally fall into one of 4 categories.
New email waiting to be read.
Email you have read, but kept because it reminds you of something you need to do.
Email that contains information you want to keep for future reference.
Unwanted email (SPAM)